Free template · AI & Automation
The “Day in the Life” AI interview template & capture sheet
The simplest way to find out where AI will actually save your team time: look at how people really spend their day. This free, ready-to-use Word template walks you through the interviews and captures everything in one place — then helps you map each task to the right AI tool.
What’s inside
- A ready-to-use interview script
- A per-person capture sheet
- An AI opportunity map & time-saved grid
- Safeguarding & data-sensitivity prompts
What it covers
Everything you need to run the interviews
Pick 2–3 representative people in each department, spend 45–60 minutes with each, and capture what they actually do. The template is built around the same method we use in our AI Readiness Audit:
| The template captures | Why it matters |
|---|---|
| Daily & weekly tasks | Shows where the time really goes |
| Repetitive writing, searching & admin | The prime candidates for AI |
| Data sensitivity | Flags pupil, patient, SEND, safeguarding, HR and finance data that may be out of scope |
| Frustrations & time sinks | Often the clue to the highest-value use case |
| AI opportunity map | Maps each task to Copilot Chat (free), Microsoft 365 Copilot (paid), an agent, or no AI |
It’s a Word document, so you can print it or type straight into it — and it carries your findings neatly into decisions about AI adoption and licensing.
Done-for-you
Prefer we run the interviews for you?
Running good interviews across every department takes time and a careful eye for what’s safe. As a service, Foresight can carry out your “Day in the Life” interviews for you — on-site or remotely — and turn them into a clear AI opportunity map, honest licence recommendations and a security fix-list.
It’s available as a fixed monthly fee, scaled simply to the number of departments and the headcount in your organisation — so it stays proportionate whether you’re a single site or a multi-academy trust. Safeguarding and information governance are built in from the start.
Find out where AI will save you time
Download the free template and run your own interviews — or let us run them for you.