Data & Compliance
GDPR for small businesses: a plain-English guide
GDPR sounds daunting, but for a small business it comes down to a handful of sensible duties. Here’s the plain-English version.
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Quick answer
GDPR (and the UK Data Protection Act 2018) is the law on handling personal data. For a small business it boils down to: only collect the personal data you need, keep it secure, be clear with people about how you use it, let them access or delete it on request, and report serious data breaches to the ICO within 72 hours. You also need to be registered with the ICO — most businesses handling personal data must pay a small annual data-protection fee. Good security — MFA, backups, access control, Cyber Essentials — is a big part of “keeping it secure”.
Your key duties
What GDPR asks of a small business
| Duty | What it means in practice |
|---|---|
| Collect only what you need | Don’t hoard personal data “just in case” |
| Keep it secure | Protect it with access control, MFA, backups and good security |
| Be transparent | A clear privacy notice telling people how you use their data |
| Honour people’s rights | Let people access, correct or delete their data on request |
| Report serious breaches | Tell the ICO within 72 hours if a breach risks people’s rights |
Don’t forget
ICO registration
Most businesses that handle personal data must register with the ICO and pay a small annual data-protection fee. It’s a legal requirement and easy to overlook.
Security is half the battle
Compliance and protection go together
A huge part of GDPR is simply keeping personal data secure — which is exactly what good IT security delivers. Cyber Essentials, MFA, tested backups and proper access control don’t just protect you from attacks; they’re core to demonstrating you take data protection seriously. See our data protection services.
This is general guidance, not legal advice. For specific obligations, check the ICO’s guidance or speak to a data-protection specialist.
FAQs
Common questions
Does GDPR apply to small businesses?
What are my main GDPR duties?
Do I need to register with the ICO?
What happens if I have a data breach?
How does cyber security relate to GDPR?
Confident your data is handled properly?
We’ll help you secure personal data and demonstrate you take protection seriously. See our data protection services.